Association Regulations

RESPONSIBILITIES AND ROLES OF AHAA FEDERAL COUNCILLORS, STATE DELEGATES AND COMMITTEE MEMBERS

1.  Effective March 2000, "All Federal Councillors and State Delegates of the AHAA may not hold membership of any type in any other Australian or New Zealand horse association with similar aims and purposes of the AHAA, or which, in any way, has interests, aims or objectives detrimental to the AHAA, whether those interests, aims or objectives are directly or indirectly detrimental to the interests of the AHAA.

2.   Effective November 2001, "The Federal Body of the AHAA shall be responsible for managing all active days run by the A H AA and shall be responsible for nominating sub‑committees to organise such days."

 3.  Effective March 2002, "State Delegates should attend a minimum of 2 State Committee Meetings per year and receive notice of meetings and minutes."

 4.  State Delegates, if unable to attend a Council Meeting, may appoint a suitable representative to appear in their place.  This representative may participate in all business at the said meeting but will not have voting rights.

 

REGISTRATION

Registration will only be accepted from Full Financial Members of the Association.  Each application for registration shall be submitted on the prescribed form and shall contain all such information and documentation as required by the AHAA.
 
Each horse submitted for registration (excluding entry to the Iberian Derivative Register) must be the progeny of a Sire and/or Dam which are registered or eligible for registration at the date of application in the Stud Book of this Association or Stud Book or Register recognised by this Association.
 
In respect of each horse (Pure Spanish, Australian and Partbred) foaled in Australia, application for registration in the Stud Books or Register of the AHAA shall be submitted within TWELVE (12) MONTHS from foaling.  Members applying for late registration of foals must pay the late fee and all paperwork must be received at the office of the AHAA prior to 1st August of the year the foal turns 2 years.  Horses foaled in Australia and recorded in overseas stud books, but not with the AHAA before the age of 2 years, will be ineligible for registration with the AHAA. 

 

REGISTRATION OF HORSES FOALED IN AUSTRALIA AFTER THE ABOVE DATE WILL ONLY BE CONSIDERED BY THE COUNCIL OF THE AHAA UNDER EXCEPTIONAL CIRCUMSTANCES.

If an application for registration of a horse is not correct or is incomplete, that application shall be returned for the correct completion and resubmission within thirty (30) days or  penalty fees become payable.
 
In respect of each horse imported into Australasia, an application for registration in the Stud Book shall be made by its owner within sixty (60) days from its clearance from quarantine.  Each P.R.E. horse so imported must provide Certificate of Registration from the country of origin, be DNA tested and meet all criteria required by the Council of the AHAA.  Each horse so imported may be inspected for the purpose of verification of identity by one or more inspectors appointed for that purpose by the Council.

A foal born in Australia as a result of the use of imported semen may be registered in the AHAA Stud Book for Purebred Spanish Horses after it has been inscribed in the official Stud Book for Purebred Spanish Horses of Spain.  Inscription proof needs to be provided in the form of copies of all relevant inscription documents officially signed as sighted by the Secretary of  AHAA or a JP.  The words "I certify this is a true and unaltered copy of the original" with a signature and date would be required to be written on each page of the inscription documents.  The documents need to show all relevant information for the horse to be registered including (but not limited to) date of birth, identification diagrams, pedigree information, microchip number and parent DNA compatability.  The foal will need to be DNA profiled with the AHAA so the AHAA has records for future parent validation.

Not withstanding anything contained herein, the Council may insist upon the inspection of any horse before accepting the application for registration in the Stud Book or Register and may appoint one or more inspectors for that purpose and the expense of the inspection shall be borne by the applicant for registration.

A Certificate of Registration shall be issued in respect of each and every approved application for registration.

Under no circumstances shall the Certificate of Registration be amended, endorsed or mutilated in any way. The Certificate of Registration must be returned to the Association for any proper amendment or endorsement.
 
In the event that a Certificate of Registration becomes lost or destroyed a duplicate may be requested.  An Application for Issue of Duplicate Certificate of Registration must be completed and forwarded to the Federal Secretary, together with the appropriate fee.  The information on this application form must correspond with the original foal application form. Authorisation in writing must be received from the Registered Owner for the issue of a duplicate Certificate of Registration. The applicant must be a full financial member of the Association.  Upon correct information and correct remittance received, a Duplicate Certificate of Registration can be issued.
 
Not withstanding anything contained herein the Council has the right to consider any application for the issue of a duplicate Certificate of Registration.

 

NAMES  

Registration of a horse under a particular name may be refused if the spelling or pronunciation of the name is, in the opinion of the Council, so like the name of another registered horse as to be likely to mislead whether or not a Stud Prefix or Suffix is included.
 
Names of established Studs (whether in Australasia or elsewhere) or celebrated horses (whether in Australasia or elsewhere) may only be applied to a horse having some ancestral claim thereto and shall not be used if such use is, in the opinion of the Council, likely to be misleading whether or not a Stud Prefix or Suffix is included.
 
Where the Registered Name of a horse cannot be accepted for registration by the EFA or similar Organisation and an alternate name must be used for such registration, the Owner is requested to return the Registration Certificate for the endorsement and recording of same.  The Association registered name must he used for all matters pertaining to the Association.
 
Where the Registered Name of a horse includes a Stud Prefix or Suffix, owners are requested to refer to such a horse by its full registered name.
 
Stud Prefixes or Suffixes to be used as part of a Registered name must be registered with the Association prior to acceptance of registration of a horse incorporating same.
  
The Association may refuse to allow the registration of any name which, in its absolute discretion, it considers to be misleading, misapplied or contrary to the interests of the members of the Association generally.  

 

TRANSFERS

Application for a transfer in the Association`s Stud Book or Register will only be accepted from full financial members. The appropriate section of the Certificate of Registration must be completed by the Transferrer and the Transferee, and must be submitted within ninety (90) days of acquisition for the endorsement of details of transfer by the Secretary.  After ninety (90) days late fees shall apply.
 
Vendor s Obligation ‑ To present AHAA Certificate of Registration to Purchaser to compare markings, brands and other identification with the horse presented for sale.

Purchaser s Obligation ‑ To inspect AHAA Certificate of Registration and compare markings, brands and other identification with the horse presented for sate and upon purchase sign an agreement of understanding of the details of the animal purchased.  

 

LEASES

Where a registered horse is leased by its registered owner to some other person, written notification of such disposition shall forthwith be given by the registered owner to the Secretary and there shall be lodged, by the Lessor, with the Secretary within sixty (60) days, a copy of the Lease duly signed by both the Lessor and the Lessee, whose signatures shall be duly witnessed.  The Lessor shall retain the original Certificate of Registration and supply a photocopy to the Lessee.  The Lessee shall be regarded as "the Owner‑ for the duration of the Lease and shall be responsible to the AHAA for Stallion Returns, Certificates of Service and such documentation.  A transfer fee shall be payable by the Lessee.  The Lessee must be a full financial member of the association.

 

ARTIFICIAL INSEMINATION

1.  The AHAA accepts chilled and frozen semen.  

2. That a Registered Vet or Registered AI officer be used for collection and insemination of semen and who shall complete and sign a certificate to that effect.

3. That all progeny resulting from AI must be DNA/parent verified prior to registration.

4. The combined number of mares served in one season by a stallion by AI and Natural Service not exceed 40.

5. Mares must be inseminated by a qualified Veterinary surgeon/Registered AI Officer, who shall complete and sign a certificate stating the date(s) on which the mare was inseminated; the name of the nominated stallion; describing in detail the mare`s colour, brands, markings, scars, etc in words and on suitable diagrams.

6. If the mare and stallion are present at the same stud, the stallion owner or his/her agent should also note the above details in the certificate of service form in the stallion`s book at the time of insemination.  If the semen is transported to the mare, however, a copy of the certificate mentioned in (5) (above) shall be forwarded to the stallion owner so that the service certificate book may be completed.  It is recommended that the white copy be forwarded to the mare owner only after a positive pregnancy diagnosis is made between 40 and 70 days after last insemination.

7. Application for registration resulting from AI must be accompanied by the service certificate (white copy), the mare identification certificate (see 5 above), DNA result as well as the applicable registration form and fee.  (Note: All new foals must be recorded with the AHAA  within 12 months or penalty fees will apply.)

8. The rules cover the use of semen collected in Australia and overseas.  

 

DNA REGULATIONS

1. Members will apply for DNA through the AHAA, or AHAA recognised Laboratories on the appropriate application form.  Application forms maybe obtained from the Federal Secretary.

2. Application forms for DNA testing will be returned to the Federal Secretary with a cheque for the appropriate amount made out to the AHAA.

3. An identification form and collection bag will be returned to the owner and a registered veterinarian will take samples, complete the form and forward both to The University of Queensland laboratory.

4. There will be no retrospective Parentage Validation for horses DNA tested according to the regulations introduced in 1999.  Records will not be released to individuals, but held in the office of the AHAA.

5. All Pure Spanish breeding stallions need to be DNA tested prior to the Stud Service Return being lodged.  Spanish mares being used for breeding need to be DNA tested prior to Stud Service Return being lodged.

6. All Spanish foals born after 1/8/2003 must be DNA tested for Parentage Validation before registration.  Upon request of the owner, DNA test results for all Pure Spanish horses tested after the 1/8/03 may be forwarded to them or to a laboratory nominated by them.

7. Application for DNA Parentage Validation testing to prove identity of an animal for registration with the Andalusian Horse Association of Australasia may be applied for through the office of the AHAA.

8. The AHAA recognises any purebred stock from another country in the stud book provided that it is DNA tested and meets the criteria of the AHAA.

From time to time third parties undertake DNA testing, but it is the policy of the Association to not do retrospective Parentage Validation and in circumstances where the Association becomes aware of rumours about third party testing but it does not have a veterinarian certificate certifying the taking of the sample in question, does not have proof of a chain of custody of that sample, and does not have full analysis undertaken by an authorised testing service it does not intend to make any statements or take any actions regarding those rumours.

 

EMBRYO TRANSFER

Application may be made to the Council of the AHAA for embryo transfer with all relevant details and supporting veterinary documentation.  Council shall consider each case on its merits‑ Council approval may be given but will be limited to two (2) live (24hour) foals per mare only.

 

CANCELLATION OF REGISTRATION

The Council may cancel the registration in the Stud Book or Register if it be found that the particulars furnished for registration of such horse in the Stud Book or Register are incorrect in any material respect and the Council may thereupon cancel the registration of any descendant of such horse or may allow the registration of the descendant to remain and may make such correction in the description of the descendant in the Stud Book or Register as the Council may consider proper.

The Council may cancel or amend the registration in the Stud Book or Register of any horse and/or any particulars relation to such horse if:

i.  the prescribed fee payable upon any entry registration or application for transfer shall not be duly paid; or

ii.  the horse be sold, leased or otherwise disposed of and no application for transfer or return of lease in the prescribed form be lodged with the Secretary within the prescribed time or if the prescribed fee be not paid; or

iii.   by reason of bankruptcy or liquidation or by reason of the appointment of a Committee in Lunacy or otherwise by operation of law, the person registered in the Association`s records be divested of the ownership of the horse; or

iv.   any error be found to exist therein.

De‑registration of any horse shall not affect the registration or entry of any foal of which such horse is the Sire or Dam if the registration or entry of such horse was recorded during the period of registration of such horse, excepting in the case of a horse found not to be of the parentage stated.

De‑registration shall not constitute a disqualification from re‑registration.  Re‑registration may be permitted by the Council in the name or names of such person or persons and upon the application of such person or persons as the Council may think fit. 

 

DEATHS

Notice of the death of a horse recorded by the Association shall be given by the registered owner or lessee to the Secretary within ninety (90) days upon the death of the horse and upon such notice being given, the death shall be recorded in the Stud Book or Register.  The Certificate of Registration must be returned to the Association for endorsement.  

 

CERTIFICATE OF SERVICE

A Certificate of Service, evidencing the service of a mare sent to an Association member`s registered Andalusian Stallion for breeding purposes, shall be recorded in triplicate and the DUPLICATE copy shall be supplied by the owner of the Stallion to the owner of the Mare. The TRIPLICATE to be retained by the Stud for records.

The ORIGINAL Certificate of Service shall be forwarded to the Federal Secretary with the Stud Service return, and the DUPLICATE copy shall accompany the application for registration of such resultant foal from this mating.

The Certificate of Service to be signed by the owner or lessee of the Stallion and must certify the last date when a Mare was served and embody the breed, name, registered number (if any), descriptions including colour, markings, brands (if any), and marking of all hoofs of the Mare.

NOTE: The progeny of broken coloured mares (including Appaloosas) are not acceptable for registration in the Association and therefore should not be accepted to registered Stallions where this is the purpose of the breeder. Association Certificates of Service MUST NOT BE ISSUED for any such service.

 

GELDING OF REGISTERED MALES

The owner of each and every Colt or Stallion registered in the Stud Book or Register which has been gelded shall notify the Secretary in writing within ninety (90) days of such gelding.

 

BREEDING RECORDS

It shall be the duty of every Breeder being the owner or lessee of a horse registered in the Stud Book or Register to keep proper records of his stud breeding activities, in respect of such registered horse and shall include particulars and dates of service, dates and particulars of foaling and all such records shall be open for inspection by any person authorised by the Council to inspect same.

Stallion owners must submit Stallion Returns to the AHAA by 30th June of the season of service or by 31st July of the season of service with the appropriate late fee.  IF STALLION RETURNS ARE NOT SUBMITTED, RESULTING FOALS WILL NOT BE ELIGIBLE FOR REGISTRATION.

Stud Service Returns will only be accepted from financial full members. 

 

BREEDER

The Breeder of a horse signifies the owner of the Dam at the time of foaling.

 

MICROCHIPPING

The AHAA require all Spanish and Australian Andalusians to be microchipped.  These horses may also be branded according to AHAA branding rules at the owners discretion.  Partbred horses may be branded according to AHAA branding rules or microchipped or both at the owner s discretion.  The microchip to be used is "Life Chip" which is internationally recognised by all Associations of our breed.  Application to be made to the Secretary for microchips and relevant paperwork.  The Association will accept other brands of microchips provided a Veterinarian scans and identifies the said chip and completes the necessary paperwork.

 

BRANDING

Your horse, if Pure Spanish or Australian Andalusian, may be branded as well as microchipped.  Partbred horses must be either branded or microchipped, or both in accordance with AHAA rules.  The requirements of this Association for branding are as follows:‑

Branding of horses must be with the * foal drop number over the **season on the OFF SHOULDER. MALES must have your registered stud brand on the NEAR THIGH. FEMALES must have your registered stud brand on the OFF THIGH. In conjunction with the breeder s brand, identification symbols may be used, these being "S", A , "1" or "2 . Association brands are available free of charge from your State Secretary.

*The foal drop number is the number in sequence of your foals born in a season. If it is your first foal born for that season, it is number 1, if it is your fourth it is number 4.

** Season ‑ the breeding season commences on August Ist and ends on July 31st, so if your foal is born in September, 2005 or March 2006, it is still born within the 2005 season, and should be branded with the foal drop over 5.

All breeders must register with the Federal Secretary a branding symbol which does not contain the letters "A or "S" or the numerals 1 or "2".  These symbols are reserved by the Association and must be used in conjunction with the Breeder`s symbol for purpose of identification.  The Association brand can be used but only in conjunction with the Breeders symbol.