AHAA Breeding Protocols

BREEDER

The Breeder of a horse is the owner or lessee of the dam at the time of foaling.

BREEDING RECORDS

It shall be the duty of every breeder (including lessees) of registered entires and mares to keep accurate records of all breeding activities. 

Stallion owners must submit Stallion Service Returns to the Federal Secretary by 31st July of the season of service with the appropriate late fee. 

IF STALLION SERVICE RETURNS ARE NOT SUBMITTED, RESULTING FOALS WILL NOT BE ELIGIBLE FOR REGISTRATION. 

Stallion Service Returns will only be accepted from Full financial members.

CERTIFICATE OF SERVICE

A Certificate of Service evidencing the service of a mare by a registered stallion for breeding purposes, shall be recorded in triplicate on the appropriate association forms by the stallion owner. 

The ORIGINAL Certificate of Service shall be forwarded to the Federal Secretary with the Stud Service return.  No Certificate of Service needs to be forwarded if the mares are owned by the stallion owner. 

A DUPLICATE copy must be given to the mare owner and this DUPLICATE copy must accompany the Application for Registration of the foal resulting from the mating. 

The TRIPLICATE copy is to be retained by the Stud for records. 

The completed Certificate of Service is to be signed by the owner or lessee of the stallion and must certify the last date a mare was served and give identification details of the mare (name, breed, registration number, colour, markings, brands etc).

HORSE REGISTRATION PROCEDURES

  1. Registration applications can only be received from full financial members of the Association. Application for registration of a horse foaled in Australia must be received within TWELVE (12) MONTHS of the foaling date or a late fee is incurred.
     
  2. Late registration must be received prior to 1st August of the year the foal turns 2 years.  Horses foaled in Australia and not registered before the age of 2 years – including those born in Australia and registered in overseas stud books - will, thereafter, be ineligible for registration.  Registration applications for horses more than 2 years old will only be considered under exceptional circumstances and approval would need to be sought from the AHAA Federal Council.
     
  3. All registration applications are to be made on the prescribed AHAA forms. If a submitted application form is not correct or complete, that application shall be returned for correct completion and re-submission within thirty (30) days will be allowed without penalty.
     
  4. Each horse submitted for registration must be the progeny of a Sire and/or Dam which is registered with the AHAA or with an association recognised by the AHAA.
      
  5. Each horse submitted for registration for entry to the Andalusian Derivative Register must not have less than 25% lineage blood to a sire or dam which is registered with the AHAA or has been but is now deceased.
     
  6. Applications for registration of imported P.R.E. horses need to be accompanied by copies of the horse’s passport from the country of origin.  The horse would need to be DNA tested and meet all criteria required by the Council of the AHAA.
     
  7. The Council may insist upon the inspection of any horse before accepting the application for registration in the Stud Book or Register and may appoint one or more inspectors for that purpose and the expense of the inspection shall be borne by the applicant for registration.
     
  8. A Certificate of Registration shall be issued for each and every approved application for registration.  Under no circumstances shall the Certificate of Registration be amended, endorsed or mutilated in any way.  The Certificate of Registration must be returned to the Association for any proper amendment or endorsement.
     
  9. In the event that a Certificate of Registration becomes lost or destroyed a duplicate may be requested.  An application for a Duplicate Certificate of Registration may be completed and forwarded to the Federal Secretary together with the appropriate fee.  The applicant must be a full financial member of the Association.

CANCELLATION OF REGISTRATION

The AHAA Federal Council may cancel a horse’s registration if it is found that the particulars furnished for registration are incorrect.  The Council may also cancel the registration of any descendant of such horse.  If a horse’s registration is cancelled, the owner of the horse may lodge a written appeal with the Federal Secretary within 28 days of such cancellation. This appeal for review will be considered by the Federal Council and the decision made will be binding.

NAMES

Registration of a horse under a particular name may be refused if the spelling or pronunciation of the name is, in the opinion of the Council, so like the name of another registered horse as to be likely to mislead. 

Names of established Studs (whether in Australasia or elsewhere) or celebrated horses (whether in Australasia or elsewhere) may only be applied to a horse having some ancestral claim thereto and shall not be used if such use is, in the opinion of the Council, likely to be misleading whether or not a Stud Prefix or Suffix is included. 

Where the Registered Name of a horse includes a Stud Prefix or Suffix, owners are requested to refer to such a horse by its full registered name. 

The Association may refuse to allow the registration of any name, which in its absolute discretion, it considers to be misleading, misapplied or contrary to the interests of the members of the Association generally.

ARTIFICIAL INSEMINATION

  1. Artificial insemination with chilled and frozen semen is accepted by the AHAA. 

  2. If the mare and stallion are present at the same stud, the stallion owner or his/her agent should note the mare’s details in the Service Certificate book at the time of insemination and include this mare on his Stud Service Return form with the notation that the service was by AI.  If the semen is transported to the mare, a copy of the Service Certificate mentioned above shall be forwarded to the mare owner and the mare should be included on the stallion owner’s Stud Service Return with the notation of AI. 

  3. A service certificate must accompany any Application for Registration of a horse resulting from AI. 

  4. All progeny resulting from AI must be DNA/Parent Verified prior to registration.
     
  5. Mare owners using semen from overseas are required to submit a Stud Service Return noting the name and registration of the stallion and noting that the service is by AI. 

  6. Applications for registration of a horse foaled in Australia and resulting from AI using semen imported from overseas needs to be accompanied by a DNA profile of the overseas stallion.  If no DNA profile is received, the horse cannot be registered until it has a Passport from the country of origin, a copy of which needs to be submitted to the AHAA.  The foal will need to be DNA profiled for AHAA records.   

EMBRYO TRANSFER

Notification of Embryo Transfer must be submitted to the Federal Secretary by the mare owner by completing and submitting the appropriate form which lists the names of the stallion, donor mare and recipient mare/mares with the date of the transfer.  Notification must be submitted by 30th June.

DNA REGULATIONS

  1. Applications for DNA testing are to be made using the DNA Application form accompanied by the appropriate fee.
     
  2. An Identification form and collection bag will be sent to the owner.  A registered veterinarian will fill in the Identification form which must be returned to the AHAA Federal Secretary by the owner.  The veterinarian takes the hair sample and forwards it to the association’s DNA laboratory in the envelope provided.
     
  3. There will be no retrospective Parentage Validation for DNA tested horses born prior to 1/8/2003 according to the regulations introduced in 1999.
      
  4. All Purebred Spanish foals born after 1/8/2003 must be DNA tested for Parentage Validation before registration.  Upon request of the owner, DNA test results for all Pure Spanish horses tested after the 1/8/03 may be forwarded to them or to a laboratory nominated by them.

MICROCHIPPING

The AHAA requires all registered horses to be micro-chipped.  Microchip Application forms accompanied by appropriate fees need to be submitted to the Federal Secretary.   The Association uses LifeChip but will accept other brands of microchips provided a veterinarian scans and identifies the said chip and completes the necessary paperwork.

BRANDING

Branding is optional.  A horse may be branded as well as microchipped.

TRANSFER OF OWNERSHIP

Application for a transfer of ownership of any horse will only be accepted from financial members of the Association.  Owners of entires or mares must be Full members while gelding owners may have Association membership. 

A completed Application for Transfer of Ownership form, the fee and the original Certificate of Registration (with appropriate sections filled in by both vendor and purchaser) should be sent to the Federal Secretary.  After processing, the endorsed Certificate of Registration will be returned to the purchaser. 

It is the vendor’s responsibility to present the AHAA Registration papers to the purchaser to enable comparison of markings, brands and other identification with the horse presented for sale.  It is the purchaser’s responsibility to inspect the AHAA Registration papers and compare markings, brands and other identification.

LEASES

When a horse registered in an AHAA Stud Book or Register is leased by its registered owner to some other person, written notification, accompanied by a copy of the lease, must be given by the registered owner to the Federal Secretary within sixty (60) days.  The Lessor shall retain the original Certificate of Registration and supply a photocopy to the Lessee.  The Lessee shall be regarded as “the owner” for the duration of the Lease and shall be responsible to the AHAA for Stallion Returns, Certificates of Service and other such documentation.  A transfer fee shall be payable by the Lessee.  The Lessee must be a Full financial member of the Association.